HR & expense features

Everything your people need. None of the friction.

One beautifully simple platform for employee records, time off, staff expenses, approvals and reimbursements—connected all the way through to finance.

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Quick to launch Easy to learn Built to grow
Good morning, MayaYour team is in a good place.
MP
People482 away today
ExpensesÂŁ1,8408 awaiting review
Approvals2.4haverage turnaround
Spend this monthLast 6 weeks
Who’s away
KS

Katie S.Back tomorrow

JM

Jamie M.Back Monday

Receipt read by AITrainline · £46.80
Ready
Reimbursement sentPaid back in seconds

One connected platform

Less switching. Less chasing. More flowing.

Zahara People brings the everyday moments of work together. A new starter completes their own details. A manager approves holiday and expenses in one place. Finance sees clean, policy-checked records ready for the accounts.

PeopleExpensesApprovalsFinance

People & HR

One calm place for every person.

Keep employee records, onboarding, documents, holidays and key dates together—clear for HR, simple for everyone else.
  • Employee records and secure self-service
  • New starter onboarding
  • Holiday, absence and probation tracking
  • Policies, documents and equipment
AC
Amelia ClarkeProduct designer · Bath
Active
DSOnboarding complete
JMHoliday approved
Policy acknowledgedEmployee handbook · v3.2

Staff expenses

From receipt to reimbursed, fast.

AI reads the receipt, rules check the claim and approvals keep it moving. Once approved, connected payout partners can send reimbursement in seconds.
  • AI receipt capture and OCR
  • Mileage and multi-currency claims
  • Custom categories, projects and entities
  • Pay on approval with Modulr or Airwallex
Global reimbursements powered byAirwallexFast, secure, multi-currency payouts
New expenseÂŁ46.80

Receipt details extracted

MerchantTrainlineAI read
Policy checkWithin allowance

Approvals

Control without becoming the bottleneck.

Build approval paths around amounts, teams, projects and categories. Zahara sends reminders, handles delegation and keeps the audit trail.
  • Flexible multi-step workflows
  • Conditional routing and limits
  • Delegation and absence cover
  • Automatic reminders by timezone
1

SubmittedJamie · £240

2

ManagerApproved in 12m

3

FinanceReady to pay

Next

Feature explorer

All the essentials. Thoughtfully done.

Start with what your team needs now. Add more capability as your people, processes and ambitions grow.

HR

Employee management

Job, department, manager, salary, tax, bank and emergency details in one secure record.

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Expenses

AI receipt reading

Turn a photo into a ready-to-review claim with merchant, date, tax and total extracted.

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HR

Holiday & absence

Entitlements, half days, public holidays, sickness, probation and leavers—without the spreadsheet.

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Expenses

Mileage tracking

Automatic distance, return journeys, frequent routes and COâ‚‚ tracking built into the claim.

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Workflow

Smart notifications

Email and Microsoft Teams alerts, reminders and real-time status updates keep work moving.

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Insights

Reports & dashboards

See spend, approvals and patterns clearly, then export the detail your finance team needs.

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Compliance

Policies & rule book

Publish versioned policies and place structured business rules directly into the expense flow.

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Compliance

Audit & tax control

VAT handling, tax rates and a complete trail of actions, changes and approvals.

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Integrations

Connected finance

Send approved employee claims into Zahara Accounts Payable and onward to your finance system.

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The moment that matters

Approved at 10:02. Reimbursed at 10:02.

Connect Modulr or Airwallex and Zahara can send an approved claim for reimbursement in seconds. No payment file. No extra handoff. No employee left waiting.

See pay on approval Availability and arrival times depend on your location, payout partner and receiving bank.
JM
Jamie MorganClient travel · £184.20
Approved
SubmittedApprovedPaid
Reimbursement sentÂŁ184.20 is on its way
Just now

Connected by design

People, spend and finance—finally speaking the same language.

Connect Zahara People to Zahara Accounts Payable and the systems your finance team already trusts. Approved claims become clean purchase invoices, ready to post and report.

Explore integrations
ZaharaXeroQuickBooksSage 50Sage 200Sage IntacctBusiness CentralMYOB

One platform. A better working day.

Give your people software they’ll actually enjoy using.

See how Zahara People brings HR, expenses, approvals and finance together without bringing complexity along for the ride.

Book your demo View pricing